Saudi Arabia

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Saudi Arabia Legalization

Legalization and Authentication of Canadian Documents for use in Saudi Arabia:

Ottawa Legalization- it’s the legalization section at Visaenterprise, the first authorized company by the Embassy of Saudi Arabian in Ottawa, Canada for all consular services, including legalization of documents. If you need your Canadian issued document to be effective and accredited in Saudi Arabia, you must submit your document through the legalization process, which Ottawa Legalization’s expert team can assist, carry out and complete your document authentication process in an effective and timely manner.

The vaccine guidelines for travelers to Saudi Arabia:

The government of the Royal Kingdom of Saudi Arabi, requires a quarantine for all travellers from countries that are not on the list of travel suspended countries.

Have You Been Fully Vaccinated?

In general, a Canadian is considered fully vaccinated by Saudi standards, If he/she meets these requirements:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or Oxford/AstraZeneca:
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine
  • Avoid mixing vaccines in your two doses, many countries have not approved that yet, you may face issues in this regard, as you will not be considered fully vaccinated.
  • If you are considered not fully vaccinated, then you are subject to the period of institutional quarantine for all arrivals from outside the Kingdom.
  • The period of institutional quarantine is a period of 7 days, starting from the hour of arrival at the Institutional Quarantine center and is at the travelers expense.

The procedure of recognizing your Canadian vaccine certificate in Saudi Arabia:

Policy and guidelines:

If you are fully or partially vaccinated:

  1. Your vaccine certificate must be legalized by the saudi embassy.
  2. It’s also, prerequisite for saudi embassy legalization, that the certificate must be stamped by Global Affairs Canada (GAC).
  3. For GAC to legalize a certificate, it must first be stamped by a Canadian Notary public.

For legalization of your vaccine certificate please submit:

  1. The scanned copies you received by email from the Health authority/ pharmacy.
  2. The vaccine certificate must be stamped by a Canadian Notary Public, (we can provide this service for you if you email us your certificate).
  3. The vaccine certificate MUST be authenticated/legalized by Global Affairs Canada, authentication department. (We can provide this service for you)
  4. A copy of the following:
    • a. If applicant is a saudi citizen or saudi resident: a copy of passport, Saudi National ID card, resident card (Iqama).
    • b. If applicant is traveling to Saudi with an employment or resident visa, must submit a copy of his/her passport, entry visa or job offer/contract.
    • c. If applicant is a visitor (for business, family, tourist), must submit a copy of his/her passport, entry visa or invitation slip.
    • d. For Hajj and Umrah applicants, it is advisable to legalize your vaccine, so you will avoid facing any issue in this regard.
  5. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (See Form C below).
  6. Legalization Order and Payment Form (see Form A below).

With an emphasis on the need to obtain a valid health insurance policy due to the risks of the Coronavirus, approved by the official authorities in the Kingdom, for all those coming to the Kingdom (who are not immunized). The period of institutional quarantine procedures implemented since May 20, 2021.

The above policy applies to few countries including Qatar and others.

Why we are Saudi Arabia’s first choice for legalization and document authentication:

  • Most experienced agents in Saudi Visa and document attestation.
  • Professional relationship with the Saudi Arabian Consulate.
  • Our office is located a few minutes from the Embassy and Global Affairs Canada.
  • Notary service provided on spot.
  • Multilingual services (English/Arabic/French).
  • Daily visits to the Dept. of Global Affairs and Saudi Embassy.
  • Fast processing times and reasonable rates.

For Canadian issued document authentication/apostille/legalization and attestation process at Global Affairs Canada or Embassy of Saudi Arabia or any others Embassies and High Commissions in Canada please read our website carefully for the requirements and Contact us today to get it completed!

EXPORT DOCUMENTS (COMMERCIAL SHIPMENTS ONLY)

  1. Documents that are related to goods being shipped to Saudi Arabia are required to be attested by a local Canadian chamber of commerce or board of trade. This office only legalizes documents pertaining to the Kingdom of Saudi Arabia. 
  2. An export information sheet, E.I.S., (form provided) must be completed fully and accurately, signed and stamped by the company preparing the form. 
  3. Documents that are required for any shipment to Saudi Arabia are not determined by the consular section, however every set of commercial documents for authentication must include at least a commercial invoice and a certificate of origin. 
  4. Documents that are required to be authenticated must be arranged and labeled. 
  5. Copies of all documents are required for the consular section and must be presented attached to the completed EIS. 
  6. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (see Form C below). 
  7. Legalization Order and Payment Form (see Form A below). 

DOCUMENTS FOR PETS

Domestic cats and certain breeds of dogs only, are permitted into the Kingdom of Saudi Arabia. 

Please provide the following documents: 

  1. The original document must be stamped by a Canadian Notary Public, (we can provide this service for you).
  2. The original document MUST be authenticated/legalized by the Global Affairs Canada, authentication department (previously, named as Legal Division of the Department of Foreign Affairs and International Trade Canada). Plus extra copies of all documents must be submitted with file. 
  3. A certificate pertaining to the details of the birth and ownership of the pet must be prepared and signed by your veterinarian.
  4. A certificate of health from a veterinarian indicating that the pet has no communicable diseases or viruses and that the pet has been vaccinated against rabies and is up-to-date for all inoculations. 
    **Both of the above two documents MUST be stamped by the Department of Foreign Affairs, Legal Division.
  5. A copy of the owner’s iqama /ID, also a copy of the applicant ID if different. 
  6. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (see Form C below). 
  7. Legalization Order and Payment Form (see Form A below).

Legalization of Corporate/Business document at the Saudi embassy, such as business registration, agreement, pharmaceutical certificates and, etc.:

  1. The original document must be stamped by a Canadian Notary Public, (we can provide this service for you).
  2. The original document MUST be authenticated/legalized by the Global Affairs Canada, authentication department (previously, named as Legal Division of the Department of Foreign Affairs and International Trade Canada). Plus extra copies of all documents must be submitted with file.
  3. A copy of company registration in Canada.
  4. A document showing the status/position of the signatory officer, and his/her relation to the company.
  5. If above point is not applicable you must submit a letterhead from the company, requesting the legalization and stating that, the applicant is authorized to apply for the authentication of the document on behalf of the company.
  6. From the Canadian side: a copy of the signatory identification document (such as passport, driver’s license copy).
  7. From the Saudi side: copy of ID, for any individual mentioned in the document.
  8. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (see Form C below).
  9. Legalization Order and Payment Form (see Form A below).

Power of attorney for Saudi Arabia

  1. The original document, that signed or certified by Canadian Notary Public or Lawyer MUST be authenticated/legalized by the Global Affairs Canada, authentication department (previously, named as Legal Division of the Department of Foreign Affairs and International Trade Canada). Plus extra copies of all documents must be submitted with file.
  2. From the Canadian side: a copy of the signatory/principle (the induvial who giving the authority) identification document (such as a copy of His /her passport or driver’s license).
  3. From the Saudi side: copy of ID, for appointee(s). such as copy of passport, National ID card, resident card.
  4. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (see Form C below).
  5. Legalization Order and Payment Form (see Form A below).

OTHER DOCUMENTS

All other documents of (CANADIAN ISSUED ONLY) such as:

  • Patent registrations or applications.
  • Birth/marriage certificates (COPY OF PASSPORTS).
  • Letters of experience.
  • Letter of school our university enrollment.
  • Medical reports or school report cards.

Must be submitted for the authentication with following requirements:

  1. The original document must be stamped by a Canadian Notary Public, (we can provide this service for you).
  2. The document MUST be authenticated/legalized by the Global Affairs Canada, authentication department (previously, named as Legal Division of the Department of Foreign Affairs and International Trade Canada).
  3. A copy of ID, for applicant/principle. such as copy of passport, National ID card, resident card.
  4. Extra copies of all documents must be submitted with file.
  5. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (see Form C below).
  6. Legalization Order and Payment Form (see Form A below).

DEGREES AND DIPLOMAS (CANADIAN ISSUED ONLY)

  1. The document MUST be authenticated/legalized by the Global Affairs Canada, authentication department (previously, named as Legal Division of the Department of Foreign Affairs and International Trade Canada).
  2. Must be stamped by The Saudi Cultural Bureau in Ottawa (SCB). (New requirement) The SCB requires a set of original transcripts in an envelope sealed by the issuing institution in order to certify the degree.
  3. Extra copies of all documents must be attached to your covering letter requesting the legalization.
  4. A copy of applicant passport.
  5. A copy of a job offer in Saudi Arabia.
  6. If you are already an iqama holder, working in Saudi Arabia and presenting a Canadian issued degree/diploma, please include a copy of your valid iqama which should include your job title and this must match your degree.

SAUDI DRIVING LICENSE

  • For your Saudi driving license to be accredited in Canada you can provide your Driving record or your Saudi driving license, any one of those documents must be translated to one of the official languages in Canada, then please follow the requirements below.
  • The Embassy of Saudi Arabia will stamp a certified translation of your Saudi Driver’s License or record only, the embassy doesn’t provide a letter or any other documentation.

Authentication requirements for Driving:

  1. Your Saudi Driver’s License must be translated by a certified translator.
  2. The document MUST be authenticated/legalized by the Global Affairs Canada, authentication department (previously, named as Legal Division of the Department of Foreign Affairs and International Trade Canada).
  3. A copy of applicant’s ID. such as copy of passport, National ID card, resident card.
  4. Extra copy of the document that requested to legalize must be submitted with file.
  5. Legalization Request Form(C), for the embassy of Saudi Arabian in Ottawa, Canada. (see Form C below).
  6. Legalization Order and Payment Form (see Form A below).

Forms

Application Forms (download PDF form by clicking the links below)