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Document Authentication, Legalization and attestation process
Frequently Asked Questions
In this section you will find the most common questions and Answers about our legalization, authentication, attestation and apostle services that Ottawa Legalization offers. If you do not find your desired question for which you are seeking an aswer then don’t hesitate to contact us with your document legalization inquiry.
No if you need to authenticate the original document then that is ok or it has to be a certified notarized copy of the original.
Our company will take care of all the fees and charges involved in the authentication of documents process and will charge you one fee.
In our order and payment form we give our client about ten choices to receive their document including self pick-up, courier delivery such as FedEx, UPS, Purolator, CanadaPost etc.
In Canada they use terms as authentication and legalization in order to make the documents internationally recognized. Which is the equivilant of the term apostille that is generally used in European countries.
Attestation basically is a testimony by a person of authority that the document and the signature on the document is official or real. For example a document attested by the Canadian ministry of foreign affairs will then be attested by the embassy to ensure the authenticity of the foreign affairs signature. Attestation of docuemnts is widely used by the embassies for processes of legalization and authentication of documents.
Authentication of document in Canada means having your original document or a notorized copy of it stamped by the authentication and legalization section of the department of foreign affairs Canada. Recently they renamed it Global Affairs Canada. That will make your document recognized internationally.
Authentication is a certification of the genuineness of the signature and seal or the position of an official who has the authority to execute, issue, or certify a document so that a document executed, issued or certified in one jurisdiction may be recognized in another jurisdiction. Authentications do not certify the genuineness, legality or credibility of the documents or their contents.
Global Affairs Canada formerly (DFAIT) authenticate documents for the public for a wide range of documents. A Canadian public document can be authenticated by confirming that a Canadian public official’s signature, seal or stamp on the document is genuine by Global affairs Canada using Visaenterprises authentication/ legalization services for efficiency and quick turn over times.
No, both are the same. Which means that authentication/ legalization of document in Canada means having your original document or a notorized copy of it stamped by the authentication and legalization section of the department of foreign affairs Canada. Recently they renamed it Global Affairs Canada. That will make your document recognized internationally.
Is the same ministry of foreign affairs that has changed its name three times in recent history. Global Affairs Canada used to be called the Department of Foreign Affairs and International Trade (DFAIT) then the name was changed to Department of Foreign Affairs, Trade and Development (DFATD) and is now renamed Global Affairs Canada.
What is of concern to us is the JLAC section of Global Affairs Canada that is responsible for authentication and service of documents.
JLAC is the Authentication and Service of Documents Section of Global Affairs Canada. It is the Authentication and Service of Documents Section (JLAC).
To have a document notarized, a Lawyer/Notary Public or Commissioner of Oaths must witness the signing of the document such as power of Attorney however some documents such as corporate or professional memberships can be accesed online so the lawyer or the notary will verify the authenticity of the document. The Notary Public or Commissioner of Oaths will place their signature and stamp on the document, certifying that they have witnessed the signature and verified the identify of the parties involved. A Notary Public or Commissioner of Oaths can also make a Certified True Copy of your original document.
Yes, Documents originating in a foreign country can be authintacated, legalized or attested by Global Affairs Canada by the following requirements:
- Documents that originate in a foreign country must be signed and sealed by an official of that country’s embassy, high commission or consulate accredited to Canada. Please ensure that the signatory’s name is printed in the Latin (western) alphabet.
- However, if a translation is required of these documents by the recipient institution, it must be certified appropriately by both a certified Canadian translator and Canadian public notary or Commissioner of Oaths.
The authentication of docuents is calculated by how many stamps you require. Thus if you have 3 identical copies of a birth certificate and you want to attest all of them at the embassy of UAE then you will require 3 payments as they charge per stamp.
Yes, in general our document legalization service is designed and tailored to our clients needs, however we advise our clients to handle the complete authentication process with the Global Affairs Canada and the embassies as the process at the embassy could be really complicated and easily rejected. Our document legalization agent will be there to prevent any interruption or delay in the process.
Yes we can gladly do that. In fact many embassy are recommending Visaenterprise as best document legalization and authintecation services in Ottawa, and forword our contact to client who are in your case.
For sure you can do that. Just be sure to contact us before the document arrives at our office so that we know exactly when it comes that it belongs to you and you many email us the order and payment form and we will link it to your document authentication request. For example a client requests his educational degree or document to be couriered directly from his educational institute to our office in order to authenticate it in Global Affairs Canada and the Saudi cultural bureau, UAE embassy, Embassy of Qatar etc. We will handle the complete document authentication process according to the client instructions.
For document authentication at Global Affairs Canada and all the embassies and consulate sections located in the National Capital we will deliver the documents in person. That will ensure an expedient, efficient and smooth process.
If you are outside of Canada or your request is urgent, Globale Affairs Canada strongly recommends that you send your documents to someone in Ottawa to have them processed on your behalf in person. You may also hire a private service provider ( such as Visaenterprise – Ottwalegalization for your authentication and legalization service request to bring your documents in person
Yes, in the following conditions. It has to be translated in one of the two official languages of Canada, by a Canadian certified translator and notarized. For example a power of attorney
That to be used in Columbia or Venezuela must be written in Spanish, so therefore the power of attorney must be translated into English or French by a Canadian certified translator and then stamped by a notary before sending it to Global Affairs Canada for authentication. Finally we can proceed with legalizing it at the Columbian or Venezualen embassies.
No if it is an original document then it can be authenticated without any prerequisite attestation and if it is a certified/ notarized copy by a member of the notary public/ commissioner of oath/ lawyer then that will also be authenticated. Corporate documents issued by provinces usually carry an electronic signature therefore it needs to be attested by a lawyer/ notary/ commissioner of oath.
In general, in order for Canadian-issued documents to be recognized in a specific country, it must go through a series of steps and legalization procedures: notarization by a Notary Public or Commissioner of Oaths, stamped by the Ministry of Foreign Affairs, then the specific foreign embassy of intended use. Ottawa Legalization at Visaenterprise can manage this process simply and effectively on your behalf.
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- We have direct contact with the embassies and an exceptional relationship with the embassy staff.
- Full literacy in travel visa processing and related documents.
- Reliable, professional and quality service.
- Customized processing time with reasonable fees.
- Our strategic geographical location in the heart of Ottawa’s downtown business center
Our legalization and authentication experts can have your document ready upon your request. We provide 2 levels of service with processing times of same-day rush or 3-day regular.
You can send us your documents by courier (FedEx, Purolator, DHL, UPS, or CanadaPost) or in person by dropping off at our offices. You can receive your documents through your choice of courier service (FedEx, Purolator, DHL, UPS, or CanadaPost), your own waybill, international courier, Cargo Canada, or self-pickup at our offices.
We provide specific services based on your individual requirements. We authenticate or legalize corporate documents such as Articles of Incorporation, Certificates of Origin, Corporate Resolutions and Contracts, etc. We also provide authentication solutions for personal documents such as Birth Certificates, Marriage Certificates, Death Certificates, Educational Degrees and Transcripts, Letters of Experience, Powers of Attorney, Medical Reports and Analyses, Veterinarian Reports, etc.
Visaenterprise is committed to establishing and maintaining the highest standard of integrity and customer service to remove the complications and unnecessary time delays experienced when dealing with legalization departments, embassies and consulates. We remain steadfast in our business ethic, personalizing and customizing our services according to your needs.
We are committed to providing a professional, friendly, knowledgeable and high-quality service with integrity and confidentiality at all times.